How to
Fill in employment status form – work assessment allowance (AAP)
To receive work assessment allowance (AAP), you must send an employment status form every 14 days.
Contents
You fill in and submit the employment status form online.
Don’t forget to wait for confirmation that we have received your form before you close your browser.
If you cannot send the employment status form online, you can print out the employment status form on paper and send it by post.
You must send the paper form on the first Monday after the 14-day period covered by the form. Remember to write which 14-day period the form is for.
It is your responsibility to check when your employment status form is due. If you send in your employment status form too late, we may reduce your payment.
It takes longer to process your paper form, so you may need to wait longer for payment.
You must send your employment status form every 14 days to get work assessment allowance (AAP).
On the employment status form, you confirm that you have participated in all activities you have agreed with us, and give us information about work, holidays and other absences in the past 14 days.
We use the information from your employment status form to follow up on your activities, calculate your payment and decide if you can still get AAP. Normally, you will receive payment 2–3 days after we have received your form.
If you do not send in your employment status form, you will not get your AAP payment. If you send the form after the final deadline, we will reduce your AAP payment.
Read more about when to submit the employment status form, and what happens if you send your employment status form too late.
You can ask Nav for an exemption from sending employment status forms. Nav may also, on its own, consider if you should be given an exemption.
You can only get an exemption if sending employment status forms is very difficult for you. We will assess this individually based on your situation.
Please contact us if you want to apply for an exemption.
If you are given an exemption, you must still notify us of any changes that may affect your payments or your activity plan.
In this chapter
When you fill in the employment status form, you must answer 5 questions. Here you will find information on how to answer each question.
Answer “yes” if you have worked in the past 14 days.
You must fill in all hours you worked during this period, whether
- you get paid for this work now or later
- you worked weekdays or during the weekend
- you worked during or after ordinary working hours
If you are paid for more hours than you actually worked, you must fill in all hours you are paid for.
You must fill in all work that is paid or would normally be paid. For example, the following counts as work:
- work an employee, whether you are paid hourly or a fixed salary
- work for your own business, such as ENK, ANS, AS, NUF or other type of organisation
- free work for others, when this type of work is normally paid
- hours you are paid for, even when you do not work all of the hours, for example piecework
- commission on sales, telemarketing, or similar work
- freelance work
- paid assignments or tasks
- hobby-like work, such as “home parties”
- carer's allowance
Some employment schemes are paid. If this applies to you, ask us if you should report this as work and how many hours you should fill in.
What should not be listed as work?
Examples of what not to fill in as work hours:
- holiday pay, because this does not affect your AAP payment
- hours spent as a foster parent
- hours spent establishing your own business, if you have a decision from Nav that you can get AAP while you establish your own business
- voluntary unpaid work, such as visiting services for disabled or elderly people
- voluntary unpaid work for humanitarian organisations, religious organisations, sports associations, or similar.
Remember that any unpaid work must be agreed with your Nav advisor, and must be included as part of your activity plan (in Norwegian).
Assets and tax-free income
You shall not list income from your assets and some other tax-free incomes as on your employment status form. Examples of this include:
- non-commercial lease of real estate
- interest, dividend and other returns on non-commercial assets and securities
- tax-free renovation of your own home or secondary home
If you are not sure whether you should include this type of income, please contact us for help.
How to fill in work hours
Learn how to fill in your work hours in different situations:
If you are paid per hour, fill in every hour you worked.
If you do not work exact full or half hours, round to the nearest half hour. If you have worked one quarter of an hour, round down, not up.
If you have a fixed salary, you must calculate hours based on the percentage you work compared to a full-time position.
A full-time position is 37.5 hours per week, even though ordinary full time working hours in your occupation may be different. This means that if you work in a 20 percent position, you must fill in 7.5 work hours on your employment status form per week.
To ensure correct payment, you should distribute your work hours as evenly as possible across the weekdays (Monday to Friday) in your 14-day period, regardless of when you actually did the work. This is because if your AAP stops during the 14-day period, you might exceed the limit for how many hours you can work and still keep your AAP.
Example:
You work in a 20 percent position and must fill in 7.5 work hours per week. The form covers the period 15–29 May 2023. On 16 May, you start working 100 percent, and Nav tells you that your AAP is will stop from this date.
If you fill in 7.5 hours on your employment status form for Monday 15th May, this is too many hours’ work on the one day you can get AAP for this form period, and you will not be paid AAP for this day. But if you spread your hours evenly, with 1.5 hours per weekday, your payment for Monday 15th will be correct.
You have both a fixed salary and an hourly wage
If you work extra hours on top of your fixed percentage position, and get paid per hour for the extra work, you must include these hours when you fill in your employment status form.
Example:
You work a 40 percent position in a shop, and work some extra shifts where you get paid per hour. In this case, you must fill in 15 hours per week for your 40 percent position, plus all the extra hours you worked at hourly rate.
If you work shifts or a rota, you must fill in work hours based on your average work hours per week in the rota period.
To get your average work hours, divide the total number of work hours in the rota period by the number of weeks in the rota period.
To ensure correct payment, you should distribute the hours as evenly as possible across the weekdays in the 14-day period, regardless of when you actually worked.
If you work extra in addition to the rota, enter these hours on the employment status form the week you work extra.
If you work shifts in a percentage position with a fixed salary, you must fill in work hours based on your percentage position.
If you are self-employed, work in your own business, do hobby-like work, or other, similar work, you must fill in all hours you work on your employment status form.
You must fill inn work hours even if
- you work for free and do not collect any payment
- you work during weekends or after ordinary working hours
- your business is not making a profit or is operating at a loss
How you withdraw money from your business, or how you classify the transfer of assets for tax or other purposes, does not matter.
Remember that you must fill in all work you have done, also administrative work. “Administrative work” means any work related to running your business, such as correspondence, invoicing and personnel work.
AAP while you establish your own business
If you have a decision from Nav that you can get AAP while you establish your own business, you shall not fill in the hours you work on the employment status form.
Even if you have been ill and absent from work, you must fill in the hours as work hours if you get
- sickness benefit from Nav
- pay from your employer while you are on sick leave or use self-certification days
Self-certification days are when you tell your employer that you are sick, but do not need a doctor’s note.
If you do not know how many work hours your sickness benefit covers, speak to your employer or contact us.
Has your child been ill?
If you get paid when you are absent from work because your child is ill, you must fill in these hours as work hours on the employment status form.
If you work and have been temporarily laid off, either entirely or partly, you must fill in regular work hours while you still get paid by your employer during the mandatory payment period. Once the mandatory payment period is over, you must only fill in the hours you actually work.
Even if you are absent from work while you are temporarily laid off, you shall not list the absence under question 4.
If you are on strike, you must fill in your employment status form the same as if you worked regular hours. You must do this whether or not your trade union pays you strike pay.
If you get carer’s allowance, you must fill in the hours you get paid for on the employment status form. You must fill in these hours in the period you actually did the work, even if your carer’s allowance is not paid until later.
If you have an agreement with your municipality for a specific number of hours per month, you fill in these hours on your employment status form.
If you have an agreement for a percentage position, you must fill in the equivalent number of hours. A 100 percent position is 37.5 hours per week. If you get carer’s allowance for a 20 percent position, you fill in 7.5 hours per week.
If you get a fixed sum or have another arrangement that does not specify a number of hours, you must calculate the number of hours your payment equates to. To get the number of hours, you divide your carer’s allowance by the hourly rate of the highest paid kindergarten assistant in your municipality. If you do not know what this hourly rate is, you must contact your municipality.
Example of calculation
If you get NOK 6,000 in carer’s allowance for a period of 14 days, and the highest hourly rate for kindergarten assistants is NOK 200, you must list 30 hours of work for the 14-day period: NOK 6,000 divided by NOK 200 = 30.
If you are not sure how to fill in work hours in your situation, please contact us.
How much you work will affect your payment
You will not be paid AAP for hours you get paid to work. We will reduce your AAP payments depending on how many hours’ work you fill in on your employment status form.
Normally, you can work up to 60 percent of full time in the 14-day period covered by the form, and still get AAP. Nav defines 37.5 hours per week as ordinary full time working hours for everybody. Working 60 percent corresponds to 22.5 hours per week. This applies even if 37.5 hours a week is not the normal full time working hours in your occupation.
This means you can work up to 45 hours during the 14-day period the employment status form covers and still get AAP. You may work more hours one week and fewer the other week, but no more than 45 hours. If you work more than 45 hours, you will not be paid AAP for the period.
In some cases, it is possible to work more than the main rule of 60 percent. Read more about how much you can work and still get AAP.
You must answer “yes” and list all days that you participated in activities you have agreed with Nav. Agreed activities include
- employment schemes
- medical treatment
- training, education or self-study
- other activities you have agreed with us
You must also answer “yes” and list all days that you have spent on training, education or self-study, but which you have not agreed with Nav.
Answer “no” if you
- have not participated in agreed activities
- have not agreed any activities with us
- have not participated in activities that you added to your activity plan yourself, but which you did not agree with us
To qualify for AAP, Nav must approve your activities. Agreed activities must be included in the activity plan you created with us.
If you start other activities, but have not agreed these with us, you must tell your Nav advisor. You must also tell us if there are changes to any of the activities you agreed with us.
You must answer “yes” and fill in the days if you were absent from work or from agreed activities because you were ill.
By activities, we mean
- work
- employment schemes
- medical treatment
- training, education or self-study
- other activities
Absence from agreed activities because you are sick will normally not mean you get paid less AAP.
When should you answer “no”?
You should not list absence due to sickness under question 3 if:
If you work and get AAP, and you get sickness benefit or sick pay from your employer while you are sick, you must answer “no” to question 3, and fill in the hours as work hours under question 1.
Answer “no” if you have been absent because your child was ill. This should normally be listed as “other absence” under question 4.
If you get paid by your employer when you are absent from work because your child is ill, you must fill in the hours as work hours under question 1.
You must only answer “yes” and list days you were absent if Nav has not approved this absence, and you were
- unable to accept work
- unable to participate in activities agreed with us
- unable to communicate with Nav
If your holiday or absence does not affect your follow-up, and you have participated in planned activities and been available as normal, you must answer “no”, and not list the days you were absent.
You must also answer “no” if you
- were on holiday or staying outside Norway, and you had agreed this with us in advance
- agreed with us that activities or other follow-up from Nav were not relevant during the time period
- had time off during a time when activities are not relevant, such as Christmas or Easter
- had time off because your scheme or workplace was closed for a public holiday
If you are paid for public holidays, but your workplace is closed, you fill in hours as if you were working, under question 1.
To get AAP, you must participate in activities as agreed with us in your activity plan. If you are absent agreed activities, we will normally reduce your AAP payment.
Check the rules that apply to AAP payments in connection with absences, holidays and stays abroad, and find out how you can keep getting your AAP while you are away.
How to fill in absence in different situations
Learn how to fill in absence in different situations, and how this may affect your payment.
If you are absent for welfare reasons, Nav may decide not to reduce your AAP payment. Welfare reasons include
- a sick child, including situations where your child carer is ill
- illness in your immediate family
- healthcare appointments with your doctor, dentist, or similar, when this is not part of an activity you have agreed with us
- death of an immediate family member or close friend
- funeral or memorial service
- your child’s first day of school, introduction to kindergarten, or other child follow-up activities
Please contact us as soon as possible when you will be absent. Until we approve your absences, you must list the days as absences on your employment status form.
However, if you are paid by your employer during your absence, you must list the hours as work hours under question 1.
Specific rules apply for AAP when you stay outside Norway. Before you travel, check which rules apply to the country you are travelling to, and find out if you need Nav’s approval before you go Absence, holidays and periods abroad.
You must list your stay abroad as holiday or other absence on your employment status form if you do not participate in agreed activities, and you are not available to Nav during your stay. In that case, your stay will be considered a holiday. The same rules apply regardless of whether you are at home, somewhere else in Norway, within the EEA or outside the EEA.
If Nav has not approved your stay in a country where approval is required, you must also list your stay abroad as holiday or other absence. If your stay was approved, but you stay longer than agreed, you must list the days Nav has not approved as absences.
Even though you are absent from work while you are temporarily laid off, you shall not list this absence on your employment status form.
You shall not list holiday from work as absences on your employment status form, if you are available and participate in the activities you have agreed with us. We will not reduce your AAP payments when you take holiday from work.
If you take time off in lieu, which means that you get time off with pay instead of overtime payment from your employer when you work extra hours, you must list these hours as work hours under question 1.
Holiday pay you have accumulated the right to through work, shall not be listed on your employment status form. Holiday pay will not lead to a reduction in your AAP.
You must answer “yes” if you still want to
- get AAP
- get job offers or help from Nav finding work
- have your ability to work assessed by Nav
If you answer “no”, we will normally contact you before we terminate your AAP payments.
Exception if you are receiving AAP while you look for a job
If you have a decision for Nav that gives you AAP for 6 months while you look for a job, you must be registered as a job seeker. If you answer “no” question 5, about continued registration, this will happen:
- You automatically lose your right to AAP, and your payments are terminated.
- You will no longer be registered as a job seeker with Nav.
- You will not get any more employment status forms.
- You will not get job offers, or be offered participation in employment schemes, work ability assessments, or any other help from us to find employment.
What to do if your AAP payments have been terminated
If your AAP payments have been terminated, and you want to receive AAP again, you must send a new application for AAP as quickly as possible.
To ensure that we pay you the right amount, it is important that you fill in your employment status form correctly. If there is an error in your employment status form and your AAP payment is too high, Nav may ask you to repay the extra money.
If you are not sure how to fill in the employment status form, please contact us for help.
If you made a mistake on an employment status form you have sent in earlier, you must correct the mistake and resend the form as soon as possible.
How to correct mistakes:
- Log in to the overview of previous employment status forms.
- Choose the form you need to correct.
- Correct the mistake and resend the employment status form.
If you are unable to correct your employment status form online, please contact us for help.
When you correct a mistake on an employment status form you have already sent in, we will recalculate to see if your payment was too high or too low.
If you got paid the wrong amount, we will either pay what owe you, or ask you to pay us back if you were paid too much.
How long this process takes can vary, and we will contact you if we need more information.
You must send us an employment status form every 14 days.
Log in to My Page to see
- when you should send your next employment status form
- which 14-day period the employment status form covers
An employment status form covers a period of 14 days, and you should send the form as soon as the period is over. The sooner you send the form, the sooner you will get your payment, and you avoid deductions because you sent your form too late.
You can send your employment status form for week 50–51 (09–22 December) earlier than usual before Christmas. You can send the form on Wednesday 18 December 2024, whether you do it online or by post.
Final deadline to avoid deductions
The final deadline for submitting the employment status form is 23:00 on the Monday one week after the form’s 14-day period has ended.
If you send your form after the deadline, we will reduce your payment.
If it is difficult for you to send the employment status form on time, please contact us as soon as possible.
How much will we deduct from your payment?
How much we will deduct from your payment depends on how many days after the deadline you sent your employment status form. If you send the form 1 day after the final deadline, we will deduct 8 days from your payment.
The deduction will not be made on your first payment, but on the payment you get after sending your next employment status form.
If the employment status form period is Monday 16 March to Sunday 29 March, the first Monday after the form period will be Monday 30 March. The final deadline for submitting the employment status form without deductions is Monday 6 April.
If you send your employment status form on Tuesday 7 April, 1 day after the final deadline, you will not receive payment for the days from 30 March to 6 April. These 8 days will be deducted from your payment.
If you send the employment status form on Thursday 9 April, 3 days after the final deadline, you will not receive payment for the days from 30 March to 9 April. These 10 days will be deducted from your payment.
If more than 20 days have passed since the final deadline, and you still have not sent your employment status form, we will normally contact you before we consider stopping your AAP.
In some cases, we may consider giving you an exemption from sending employment status forms.
In this chapter
Payment is made approximately 2–3 days after we receive your employment status form.
Log in to Your Payments (in Norwegian) to see an overview of all your payments.
Not sure your payment is correct?
If you think your payment is too high or too low, you must tell us as soon as possible.
We calculate your AAP payments based on the information you give on your employment status form. How much you get paid depends, among other things, on
- how much you have worked or received pay for
- whether you have had absence, holidays and periods abroad
- whether you have sent a previous employment status form after the final deadline
- whether your AAP expires during the 14-day period the form covers
- tax deductions (in Norwegian) or any other deductions
If you get an incorrect payment because you made a mistake on a form, you must correct your previous employment status form and resend it.
If we reduce your payments and you do not understand why, or you think the reduction is wrong, please contact us.
What happens if I get paid the wrong amount?
If the amount you get is incorrect, we will either pay what we owe you, or ask you to repay the money if we have paid you too much.
Did you not get your AAP payment?
Did you send your employment status form online more than 3 business days ago? If you still have not been paid, please log in to check whether your form was sent in correctly and in time.
In the overview of previous employment status forms, you can see if your form has been processed and the gross amount before tax and any other deductions.
If your employment status form was sent in time, but has not been processed within one day after you sent it, please contact us so we can check your case.
If you think your payment was too low, or that we made incorrect deductions, please contact us so we can check your case.
If you think we have made a mistake, you can also complain.
How to complain:
- Fill in the form: Complain against decision
- Write that your complaint is about the employment status form.
Read more about your right to complain.
Updated 11/27/2024
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